With These 5 Steps, You Can Make Workforce Scheduling A Success

In order for a corporation to work effectively, workforce scheduling needs to be maintained and implemented properly. By ensuring that your field operatives know what to expect for the day, week or month, you ensure that workflow goes smoothly and that deadlines are met. An organized workforce schedule can lead to increased productivity, faster goal achievement and overall growth of a company. With Eworks Manager, you achieve this and more via our workforce scheduling software.

Below are 5 steps that can help you make workforce scheduling a success:

1. Know your team

Creating a list of all your current field operatives is the first step when creating a successful workforce schedule. You should then store their details, such as names, contact information, skills, roles etc.

In the list you can also include more detailed information. This may incorporate whether your workers are full-time, part time or whether they regularly work overtime. With our File Manager feature, you can easily store all information online. We can also digitize any documentation that you may require need placed within the system.

2. Show staff availability

You can increase collaboration and productivity between field operatives and managers by allowing your workforce to decide their best preferred hours of work. This will also help assign employees to work shifts that are suitable to them and you.

With Eworks Manager’s calendar feature, your workforce can also easily track shift availability. With the calendar feature, your field operatives can pick up more than one shift schedule at a time. They are also alerted to any other emergency shifts.

3. Make workforce schedules easy to access

With our Login Portal, your workforce can easily access and view their work schedules. You can also restrict who sees what on they system by adjusting User Security. All information is hence controlled and monitored by you in order to ensure security.

With manual workforce schedules, workers may often lose hard copies which can result in forgetfulness of tasks and projects. With Eworks Manager, this is never a problem as all information relating to tasks, jobs and projects is stored within one system.

4. Prepare for the worst

In case of emergency situations (work-related or otherwise), a plan B is always beneficial. An additional workforce schedule can help managers keep workflow running smoothly. With Eworks Manager’s Live Panel, emergencies are alerted to other field operatives via the system or the Mobile App. Available operatives can then pick up emergency shifts, saving time and money.

5. Schedule the right employee for the job

A major mistake that most corporations make is assigning jobs to field operatives who do not have the relevant skills set. This can lead to unsatisfied customers, overdue deadlines and overall, poor performance. With a predefined workforce schedule, you can assign jobs to your workers as per their skill set and experience - all in advance.

A well-maintained staff schedule can increase productivity and efficiency. Because of this, and various other factors, many corporations are now considering replacing manual staff management systems with workforce scheduling software.

With Eworks Manager’s field service management software you are guaranteed access to clear and concise workforce schedules. This can make your life a lot easier and improve the overall workflow and productivity of your corporation.

If you want to improve your company's workforce scheduling process, Eworks Manager is the software for you. Try our 14-Day Free Trial and test out our software for yourself.